Photo competition — Terms & Conditions


Terms and Conditions

  1. The Great Exhibition of the North Photo Competition (The Competition) is a photographic competition promoted by NewcastleGateshead Initiative Ltd. (The Promoter), company number: 02281242, whose registered office is at 9th Floor, Baltic Place East South Shore Road, Gateshead, Tyne And Wear, NE8 3AE.
  2. The competition is open to everyone, except employees of The Promoter and their close relatives and anyone otherwise connected with the Promoter or judging of the competition, who is resident in the UK.
  3. By entering this competition, an entrant is indicating his/her agreement to be bound by these terms and conditions.
  4. Entries must be photographs or visual representations that show any part of the North of England defined as North-East England, North-West England & Yorkshire and the Humber.
  5. There is no entry fee for the competition. There is a maximum of one entry per person. Duplicate or multiple entries by the same person will be removed and disqualified from the competition at our discretion.
  6. The closing date for entries is midnight on 31nd December 2017. After this date, no further entries to the competition will be permitted.
  7. No responsibility can be accepted for entries not received for whatever reason.
  8. Route to entry for the competition and details of how to enter are via our website, Entries will be accepted through the website or via Twitter (@getnorth2018) or Instagram (@GetNorth2018).
  9. The rules of the competition and how to enter are as follows:
    1. The competition is open to schools entry and also the general public.
    2. For schools there are two age groups, 13 years and under and 14 — 18 years. For the general entry, the age groups are under 18 and over 18.
    3. One winner from each age group will be chosen by a panel of judges appointed by The Promoter of The Competition.
    4. Entries must be submitted via our website ( or via Twitter or Instagram.
    5. Entries made via Twitter and Instagram must include our account name, @getnorth2018, and hashtags #getnorth2018 #getnorthphotocomp. You should also include the category you wish to be included in.
    6. Entries made via social media can only be accepted by entrants over 18.
    7. Entrants aged 18 & under must provide the name and address, email and phone number of a parent/guardian who has consented to them entering the competition.
    8. The closing date for entries is midnight on 31st December 2017
  10. The prizes are as follows:
    1. Schools per age group – £50 voucher for the student, £500 of Art Supplies for the school.
    2. General entry per age group- a trip for a family of four to NewcastleGateshead with a two-night stay at Jesmond Dene House and travel with Virgin Trains during the Great Exhibition of the North, with spending money. Possible use of photography in marketing materials (at the discretion of Great Exhibition of the North based on the quality of the entrants)
  11. Train travel subject to availability and limited to off-peak travel on some dates.
  12. Accommodation, subject to availability.
  13. The Promoter reserves the right to cancel or amend the competition and these terms and conditions without notice in the event of a catastrophe, war, civil or military disturbance, act of God or any actual or anticipated breach of any applicable law or regulation or any other event outside of the promoter’s control. Any changes to the competition will be notified to entrants as soon as possible by the promoter.
  14. The Promoter is not responsible for inaccurate prize details supplied to any entrant by any third party connected with this competition.
  15. The prizes are as stated and no cash or other alternatives will be offered. The prizes are not transferable. Prizes are subject to availability and we reserve the right to substitute any prize with another of equivalent value without giving notice.
  16. Winner(s) will be chosen by The Promoter or their appointed panel of judges.
  17. The winner(s) will be notified by email and/or DM on Twitter/Instagram and/or letter within 28 days of the closing date. If the winner(s) cannot be contacted or do not claim the prize within 14 days of notification, we reserve the right to withdraw the prize from the winner(s) and pick a replacement winner(s).
  18. The Promoter will notify the winner when and where the prize can be collected / is delivered.
  19. The Promoter’s decision in respect of all matters to do with the competition will be final and no correspondence will be entered in to.
  20. The Competition and these terms and conditions will be governed by English law and any disputes will be subject to the exclusive jurisdiction of the courts of England.
  21. The winner agrees to the use of his/her name and image in any publicity material, as well as their entry. Any personal data relating to the winner or any other entrants will be used solely in accordance with current UK data protection legislation and will not be disclosed to a third party without the entrant’s prior consent.
  22. The winner’s name will be available 28 days after closing date by emailing the following address:
  23. By submitting images to The Competition, each entrant confirms and warrants that:
    1. they are the sole author of each entry and that it is their original work;
    2. they own the copyright and any other intellectual property rights of each image;
    3. they have the permission of those pictured in the image (or, where the image shows any persons under 18, the consent of their parent/guardian) for the usage rights required by The Promoter and will fully indemnify The Promoter against any claims made by any third parties in respect of such infringement;
    4. they have not licensed or disposed of any rights in the image that would conflict with uses to be made by The Promoter; and
    5. they have received any necessary permissions from the owner(s) of buildings included in submitted images for the usage rights required by The Promoter and will fully indemnify The Promoter against any claims made by any third parties in respect of such infringement.
  24. By submitting an image/s you hereby grant to The Promoter and its partners and associated organisations, sponsors and supporters a non-exclusive, perpetual, worldwide, free and irrevocable licence to reproduce, enlarge, publish or exhibit, on any media, the images for the non-commercial purpose of giving information about or promoting the Competition. This may include, but is not limited to:
    1. display at any exhibitions;
    2. on a secure web browser for judging purposes;
    3. on the websites of sponsors and supporters;
    4. on Social Media networks;
    5. for use in press releases and marketing materials to be distributed to national, regional & specialist press;
  25. Copyright of each image is retained by its respective photographer. Finalists agree to take part in post-competition publicity if required. All winners are required to give their full co-operation to all requests by The Promoter in connection with publicity for the competition, their entry, the prize or otherwise.
  26. The Promoter reserves the right to remove any entries from the competition that it feels may breach or contravene laws of public decency or may bring the photographer, the Competition, The Promoter, its partner organisations or any of its sponsors into disrepute. Digital adjustments are allowed but the integrity of the image must be maintained and the making of physical changes to the image is not permitted (removing fences, moving trees, stripping in sky from another image etc).
  27. Should the entries fall below the standard required by the competition organisers and the judges, then The Promoter reserve the right not to award prizes. The Promoter also reserve the right not to award a prize if they are aware, or have reasonable grounds to believe a winner is not eligible.
  28. The Promoter shall not be liable for any loss, damage or injury incurred as a result of participation in, or other involvement with, the competition, to the extent allowed by law and shall not be liable for any circumstances beyond it reasonable control that prevent the competition being fulfilled or any prize being taken up.
  29. The information given in these Terms and Conditions is correct, but The Promoter reserves the right to change any of the above without prior notice. By entering the competition, entrants will be deemed to have agreed to be bound by these Terms and Conditions. Any breach of these Terms by an entrant will void their entry. If a breach has occurred, but is discovered after the award of a prize, then the promoter may request the return of that prize.
  30. Any queries should be directed to The Promoter by emailing